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Manage content folders, content types and content groups

Updated

You can use content folders and content groups to organise digital content. This helps you structure large amounts of content so you can quickly find and link the right modules to trainings.

Requirements

  • You need administrator rights to manage content folders and content groups.

Content folders

Content folders are folders in which you can organise digital content (SCORM packages, videos and other files).

Create a content folder

  1. Go to Administration > Content management > Manage digital content.
  2. Click Add folder.
  3. Enter the folder name and code.
  4. Optionally select a parent folder to create a subfolder structure.
  5. Click Save.

Move content to a folder

  1. Open the content item in a content folder.
  2. Under Parent folder, select the folder to which the content item should be moved.
  3. Click Save.

Content types

  • Test — A test or exam to assess knowledge with a score and percentage.
  • Assessment — A review for assessing work or performance.
  • Link/file — An external link or a document from the library.
  • SCORM (.zip) — A SCORM package for e-learning modules.
  • LTI — External content through an LTI integration.
  • Video — A video file or link to a video.
  • E-learning form — For collecting data or practical assignments.

Content groups

Content groups determine which content is available to specific user groups or departments.

Create a content group

  1. Go to Administration > Content management > Manage content groups.
  2. Click Add.
  3. Enter the content group name.
  4. Click Save.

Link a content group

You can link content groups to content items to limit their visibility:

  1. Open the content group and go to the Content for this group tab.
  2. Select the appropriate content items or content folder.
  3. Click Save.

Note: When you use content groups, the content item is visible only to users who belong to the linked group. Always check that the correct groups have been assigned.

Frequently asked questions

Can I place content in multiple folders?

No, a content item can be assigned to one content folder. Use content groups if you want to make content available to multiple target groups.

Why can I not delete a content folder?

If a trash-can icon is not shown for a content folder, the folder still contains content items. Delete or move these items first, and the trash-can icon becomes available so you can delete the folder.

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