For a session you can upload documents that are relevant for the participants, such as course material, certificates or evaluation forms. This article explains how you manage documents.
Requirements
- You need rights to edit training registrations.
- A session with registered participants must exist.
Uploading documents
- Go to Planning > Planning > Training calendar.
- Open the session via the action icon and choose Training registration.
- Click the tab Documents.
- Click Add document.
- Select the file and enter a description.
- Click Save.
Documents per participant
You can also link documents to individual participants:
- Open the participant list of the session.
- Click the participant.
- Go to the tab Documents.
- Upload the required document.
Tip: Documents that are linked to the training definition automatically become available for all sessions of that training.
Frequently asked questions
Which file types are supported?
The most common file types are supported, including PDF, Word (.doc, .docx), Excel (.xls, .xlsx), PowerPoint (.ppt, .pptx), images (.jpg, .jpeg, .png), text files (.txt) and email messages (.msg).
Can participants download documents themselves?
Yes, if documents are linked to a session and visibility is enabled, participants can download them from their training overview.
Is there a maximum file size?
Yes, the maximum file size depends on the portal settings. Consult your administrator for the exact limit.